Staffing and recruiting
Get recruiters back on the phone
Sourcing lists build themselves and every call lands in the ATS, so candidates stay warm.
Built forQopia FinancialJSI Systems
- Sourcing eats the hours meant for callsBy hand
- Candidate notes never reach the ATSBy hand
- Clients and candidates wait to hear backBy hand
- Every placement means the same paperworkBy hand
Sound familiar?
Where the time goes at staffing and recruiting firms
- Admin work
Sourcing eats the hours meant for calls
See howTodaySearching, screening and checking the ATS for duplicates, by hand.
With usThe finding, chasing and logging run on their own, across every tool. Your people keep the skilled work.
- CRM updates
Candidate notes never reach the ATS
See howTodayA great call, and the record says “left voicemail.”
With usEvery call, meeting and email reaches the right record on its own, and deals going quiet get flagged.
- Client follow-ups
Clients and candidates wait to hear back
See howTodayA good candidate hears back 3 days late.
With usEvery request is sorted and checked as it arrives, and no follow-up depends on anyone remembering.
- Client onboarding
Every placement means the same paperwork
See howTodayContracts, eligibility checks and timesheets, started fresh each time.
With usOne intake sets up the record, contract, invoice, project and welcome, and each step starts the next.
Proof
Already running at another firm
At a B2B agency, leads are now found, checked against the CRM, researched and followed up on schedule, inside the chat tool the team already used. Sourcing candidates is the same work.
Your options
AI for staffing agencies: 3 ways to do it
Option 1
Buy software
Best whenYour ATS already has the automation, and the team will use it.
Option 2
Build it in-house
Best whenAn operations lead can configure it and keep it tidy.
Where we fit
Bring in a partner
Best whenThe work spans the ATS, inbox and job boards.
Systems worth looking at first
Bullhorn, JobAdder and Crelate hold candidates and jobs, and many now include their own AI matching and note-taking.
What each one costs, and who keeps it running
- Buy software
- CostA subscription for each seat, and the time to set it up.
- UpkeepThe vendor, and whoever owns it on your side.
- Build it in-house
- CostTheir time now, and again each time something changes.
- UpkeepThat person.
- Bring in a partner
- CostA monthly retainer.
- UpkeepThe partner, with a named owner on your side.
Staffing and recruiting
What to settle before you start
Candidate data and fairness. Some places regulate automated screening, so a person stands behind every decision about a candidate.
- Job boardsChecked first
- Call notesFeeds it
- EmailFeeds it
- ShortlistsFeeds it
Questions from staffing and recruiting firms
Does it screen candidates?
It finds and summarizes. A recruiter decides who goes forward.
Will it work with our ATS?
If your ATS can share and accept records, yes.
Do you have a staffing case study?
Not yet. The closest is the same work at an agency.
Do you only work with staffing firms?
No. The same work shows up in every industry.
Your brief · 1 of 3
What brings you here?
See what we’d build first at a firm like yours.
Start with one process.
A working session on how your firm actually runs. You leave knowing the first process worth fixing.