AI tool register

What each AI tool does with your data

Find out whether a tool trains on your data, how long it keeps it, and who controls it. The answer usually depends on the plan, not the tool.

11 toolsRead October 5, 2026

Find a toolSee the full table
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AI tool registerRead monthly
  1. ChatGPT3 plans
  2. Claude3 plans
  3. Microsoft Copilot3 plans
  4. Google Gemini2 plans
  5. Otter.ai2 plans
Each plan read against the vendor’s own pages

Each tool, in detail

The tag is the default on the plan most small firms buy. Open the tool for every plan.

The register

Tool by tool, plan by plan

AI tool registerRead October 5, 2026
ToolPlanTrains on your contentAdmin controls
ChatGPTFree, Go, Plus, ProYes, unless you turn it offNone. These are individual accounts. The pricing page lists SAML SSO and the admin console as not included.
ChatGPTBusinessNoSAML SSO, admin console, admin roles, domain verification, and user analytics. The pricing page lists SCIM, role-based access controls, Compliance API logs, IP allowlisting, and data residency as not included.
ChatGPTEnterpriseNoAdds SCIM, role-based access controls, Enterprise Key Management, Compliance API logs, IP allowlisting, and data residency to the Business controls. Admins can access an audit log of conversations through the Compliance API.
ClaudeFree, Pro, MaxYes, unless you turn it offNone. The pricing page lists SSO and central administration as not included on Free, Pro, or Max.
ClaudeTeamNoSSO, domain verification, central billing and administration, admin controls for connectors, and usage analytics. The pricing page lists SCIM, audit logs, role-based access, and Compliance API as not included.
ClaudeEnterpriseNoAdds SCIM, audit logs, role-based access, Compliance API, domain capture, and custom data retention controls to the Team controls.
Microsoft CopilotCopilot for individuals, new app (personal Microsoft account, available from August 18, 2026)NoNone. Personal accounts only. Each user manages memory, chat history, web search, and ad personalization in Settings.
Microsoft CopilotCopilot for individuals, older app versionYes, unless you turn it offNone. Personal accounts only.
Microsoft CopilotMicrosoft Copilot and Copilot Chat for work or school (formerly Microsoft 365 Copilot), with enterprise data protectionNoCopilot follows the tenant's identity model, permissions, sensitivity labels, and retention policies, and supports audit of interactions. Admins choose which agents are allowed. Exact controls vary by subscription plan.
Google GeminiGemini app with a personal Google AccountYes, unless you turn it offNone. Each user manages their own Keep Activity, auto-delete, and Connected Apps settings.
Google GeminiGemini in Google Workspace and the Gemini app on qualifying Workspace editionsNoAdmins can turn the Gemini app on or off, enable or disable Gemini features per Workspace service on supported editions, and set conversation retention. Vault, data loss prevention, and Information Rights Management controls apply.
Otter.aiBasic, Pro, BusinessYes2-factor authentication on all plans. Business adds admin features such as activity logs and usage analytics. The pricing page lists SSO, SCIM, and custom data retention under Enterprise.
Otter.aiEnterpriseNoSAML SSO, SCIM, domain capture, data retention policies, locked Notetaker auto-join settings, keyword blocking for the Notetaker, enforced pre-meeting recording notices, and an option to disable speaker voice learning.
Fireflies.aiFree, Pro, BusinessNoBusiness adds team analytics for admins and user groups. The pricing page lists SSO, SCIM, audit logs, custom data retention, and private storage under Enterprise.
Fireflies.aiEnterpriseNoSSO and SCIM, audit logs through the API, a rules engine for meeting access and privacy, custom data retention, private storage, and a Super Admin role.
Zoom AI CompanionZoom Workplace accounts (Zoom AI features, previously named AI Companion)NoAdmins enable or disable each AI feature at account or group level and can lock settings. They can redact personal data from summaries, block patterns with regular expressions, and show custom disclaimers.
PerplexityFree, Pro, MaxYes, unless you turn it offNone. Individual accounts, and the training opt-out applies per user.
PerplexityEnterprise Pro and Enterprise MaxNoSSO with multi-factor authentication, audit logs, permissions for file uploads, sharing, connectors, and model choice, and an option to enforce incognito mode.
DeepSeekDeepSeek app and websiteYes, unless you turn it offNone found. The privacy policy and terms describe no business plan, SSO, or admin console.
GrammarlyFree, Premium, and single-user ProYes, unless you turn it offNone. Each user controls their own training setting.
GrammarlyMulti-user Pro accounts bought on the Grammarly websiteYes, unless you turn it offAdmins control the training setting for the organization. Grammarly lists team administration, SAML SSO, and 2-step authentication as security features without saying which plans include them.
GrammarlyEnterprise, Business, Education, and Pro accounts bought through the Sales teamNoThe plans page lists BYOK encryption, custom roles and permissions, and data loss prevention for Enterprise.
Notion AIFree, Plus, BusinessNoWorkspace owners can turn AI web search on or off and require confirmation for web requests. Business adds SAML SSO. The pricing page lists SCIM and audit log under Enterprise only.
Notion AIEnterpriseNoSAML SSO, SCIM, audit log, granular admin roles, domain management, admin content search, custom data retention settings, and data loss prevention alerts through third-party integrations.

Connectors

What each assistant can reach

What a connector reads, what it can change, and who switches it on.

How we check

How to read this register

  • We read the vendor’s privacy policy, trust page, help center and data agreement, for each plan, and record what they say.
  • Where we can’t find an answer in the vendor’s own words, the register says so.
  • We don’t rate or rank tools. We have no product to sell and take no referral fee.
  • Terms change, sometimes monthly. Treat the date as part of the fact, and check the linked page before you rely on it.

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