Wealth advisory firms
Every review prepared before the advisor sits down
Calls filed to the right client and requests sorted as they arrive, across your CRM, inbox and phones.
Built forQopia FinancialJSI Systems
- Client calls never reach the CRMBy hand
- Service requests pile up in the inboxBy hand
- Each client’s details sit in tools that disagreeBy hand
- Letters and market updates wait on complianceBy hand
Sound familiar?
Where the time goes at wealth advisory firms
- CRM updates
Client calls never reach the CRM
See howTodayThe next advisor asks the client to repeat themselves.
With usEvery call, meeting and email reaches the right record on its own, and deals going quiet get flagged.
- Client follow-ups
Service requests pile up in the inbox
See howTodayDeposits, withdrawals and tax form requests, each read and logged.
With usEvery request is sorted and checked as it arrives, and no follow-up depends on anyone remembering.
- Data entry
Each client’s details sit in tools that disagree
See howTodayStitched together by hand before every review.
With usOne system becomes the record everyone trusts and feeds the rest, with alerts when they drift.
- Reports and proposals
Letters and market updates wait on compliance
See howTodayEach draft starts blank, then waits its turn.
With usDrafts built from your notes, past work and approved wording, checked against your rules and ready to review.
Proof
Already running at another firm
At Qopia Financial, a 1-page brief now assembles itself before every client review, from the CRM, recent email and the calendar. Afterward, the follow-up is scheduled and a relationship going quiet is flagged.
Your options
Wealth management automation: 3 ways to do it
Option 1
Buy software
Best whenAn advisor note-taker or your CRM’s own automation covers it.
Option 2
Build it in-house
Best whenSomeone can connect the note-taker to the CRM and keep it mapped.
Where we fit
Bring in a partner
Best whenSeveral systems feed one record, or the output has a compliance format.
Systems worth looking at first
Wealthbox, Redtail and Salesforce Financial Services Cloud hold the client record, and Jump and Zocks take advisor meeting notes.
What each one costs, and who keeps it running
- Buy software
- CostA subscription for each seat, and the time to set it up.
- UpkeepThe vendor, and whoever owns it on your side.
- Build it in-house
- CostTheir time now, and again each time something changes.
- UpkeepThat person.
- Bring in a partner
- CostA monthly retainer.
- UpkeepThe partner, with a named owner on your side.
Wealth advisory firms
What to settle before you start
Recordkeeping and privacy. Every build logs what it did and keeps only what it must.
- CustodianChecked first
- Note-takerFeeds it
- CalendarFeeds it
- EmailFeeds it
Questions from wealth advisory firms
Will this pass our compliance review?
It’s built for it: every action logged and nothing sent without approval.
Can it work with our custodian’s systems?
Often, through the data they already export. We check first.
Does it give advice to clients?
No. It prepares, files and sorts. Advice is the advisor’s.
Do you only work with advisory firms?
No, though most of our published work is here.
Your brief · 1 of 3
What brings you here?
See what we’d build first at a firm like yours.
Start with one process.
A working session on how your firm actually runs. You leave knowing the first process worth fixing.