AI tool register · Google Gemini
What can Gemini see and do in your Google Workspace?
Gemini connected apps retrieve only the Workspace content the signed-in person can already open, and respect rights restrictions on files. On a work account it can find and summarize Gmail and Drive content and manage calendar events, tasks and notes. It can’t draft or delete email or manage Drive files.
Connected Apps (Gemini app) and integrations (Gemini in Workspace)
Personal accounts: Connected Apps. Workspace: Workspace apps on most editions; read-only third-party integrations on Business Standard and Plus, Enterprise Standard and Plus, and some other editions.
- Gmail
- Google Drive
- Google Calendar
- Google Docs
- Google Keep
- Google Tasks
- Asana
- HubSpot
- Salesforce
What a connector can see, and what it can do
What a connector can see
Gemini retrieves only Workspace content the signed-in user already has access to. It does not retrieve files a user cannot download, print, or copy under Information Rights Management, and client-side encryption can restrict access.
Source (opens in a new tab)What it can do
On work accounts, Gemini can find and summarize Gmail and Drive content and create, find, and edit Calendar events, tasks, and notes. It cannot create email drafts, delete emails, or manage Drive content.
Source (opens in a new tab)Who switches it on
Admins. Connecting Workspace apps to the Gemini app is on by default. Admins change it in the Admin console under Generative AI > Gemini app, by organizational unit or group. Conversation history must be on.
Source (opens in a new tab)Whether that data trains the model
Workspace: Google says Gemini does not use prompts, Workspace content, or generated responses to train generative AI models without permission.
Source (opens in a new tab)Custom connectors
Custom apps added by MCP server URL are limited to personal Google Accounts (18 or over, in the US, Keep Activity on) and are not available on work or school accounts. Google does not secure third-party MCP servers.
Source (opens in a new tab)
Our take
Before you connect anything
Connecting Workspace apps to Gemini is on by default, so an admin should look at the setting before assuming it is off. Third-party integrations are read-only, which limits the risk, though not the visibility.
- Tidy permissions first. A connector can reach whatever the person who connected it can.
- Treat reading and acting as 2 separate decisions.
- Put the approved connectors in your AI use policy.
Compare and decide
- Google Gemini: data handling by planIs Google Gemini safe for work?
- ChatGPT connectorsWhat can ChatGPT see and do once you connect your tools?
- Claude connectorsWhat can Claude see and do through connectors?
- Microsoft Copilot connectorsWhat can Microsoft Copilot see and do through connectors?
- What can AI see when I connect a tool?The general answer, without the product names.
- AI agentsWhat comes after connecting: an agent with a job.
How this was checked
Every fact on this page is taken from Google’s own documentation as it read on . Vendors change these terms often, sometimes monthly. Check the linked page before you rely on it.
- Gemini Apps Privacy Hub (personal accounts: training, human review, retention, Connected Apps) (opens in a new tab)
- Manage and delete your activity in Gemini Apps (Keep Activity default) (opens in a new tab)
- Generative AI in Google Workspace Privacy Hub (training, retention, admin controls, attestations) (opens in a new tab)
- Control Gemini app access to Workspace services (admin setting) (opens in a new tab)
- Use apps connected to Gemini with a work or school account (what Gemini can and cannot do) (opens in a new tab)
- Workspace Updates: Connect to more tools with Gemini in Google Workspace (MCP integrations, on by default) (opens in a new tab)
- Support access to Workspace Integrations (admin controls for third-party integrations) (opens in a new tab)
- Use integrations with Gemini in Workspace (read actions only) (opens in a new tab)
- Connect and manage custom apps for Gemini Apps (MCP, personal accounts only) (opens in a new tab)
- Data covered by data regions (Gemini prompts and responses) (opens in a new tab)
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